POSTED DATE: June 24, 2017 SUBMISSION DATE: July 4, 2017
Purpose of Position:
The purpose of this position is to assist in all aspects of human resources including payroll and benefits administration; processes the bi-weekly payroll; maintains personnel records; tracks all disciplinary actions; assists with recruitment and hiring process.
Essential Job Functions:
Ensures and enters information into the human resources / payroll system; enters new employees; ensures processing of service letters; processes the bi-weekly payroll; enters leave hours; processes, calculates, and enters termination payments; calculates and enters Court-wide yearly salary adjustments
Assembles, prints, and sorts applications; creates applicant / selection grids; assists with the administration of selection instruments; completes background and reference checks on candidates; reviews new hire paperwork; creates and obtains signatures for new hire paperwork; participates in the interviewing process; maintains files
Assists with disciplinary meetings and investigations
Maintains personnel records of employees regarding wages, leave, and job descriptions; prepares reports using records
Responds to Judge and staff inquiries
Assists with the yearly Court Kick-Off event for Judges and staff
Monitors policy acknowledgements of staff
Prepares and conducts initial and on-going orientations for court staff
Serves as member of the Human Resources Team participating in the planning of all human resource functions
Assists Human Resources Director in policy development
Prepares Family Medical Leave Act notifications to staff requesting family / medical leave
Performs other related duties as required
The aforementioned duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Knowledge, Skills & Abilities Required to Perform Essential Job Functions:
Ability to evaluate, audit, deduce, and/or assess data using established criteria, including exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to utilize a wide variety of reference, descriptive, and/or advisory information.
Ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Essential functions are regularly performed without exposure to adverse environmental conditions.
** Excellent Benefits Package
Insurance: Comprehensive Health, Vision, Dental, Life and an Employee Assistance Plan. Supplemental Life may be purchased at group rates.
Training: The Department has a comprehensive training program.
Time Off: 10 holidays, Personal leave (after 90 days), Vacation leave (after 6 months) and Sick leave.
Retirement: Public Employee Retirement System and Deferred Compensation.
External applicants: Applications may be obtained and submitted on-line at www.fccourts.org/jobs or may be obtained from and returned to:
Court of Common Pleas, Human Resources
345 S. High Street, 2nd Floor
Columbus, Ohio 43215
Applications will not be accepted prior to the posting date or after the submission date indicated above. Resumes, personal statements, letters of reference, training records or other pertinent information may be included but not substituted for the application.
The perspn selected will undergo a background investigation.
THE COURT OF COMMON PLEAS OF FRANKLIN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND WILL NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, DISABILITY, AGE, OR ANCESTRY OF ANY PERSON.
Qualifications Required to Perform Essential Job Functions:
Associates degree in human resources or related field
Three (3) years’ experience involving progressive responsibility in the human resources field
Qualifications Preferred to Perform Essential Job Functions:
Bachelor’s degree in human resources or related field
Three (3) years’ experience in public sector employment
In addition to the Essential Job Functions and Knowledge, Skills, and Abilities identified, the following competencies are considered during the hiring process and are integral to the position:
Knowledge, Skills, and Abilities:Possesses, acquires, and maintains the technical/ professional expertise required to do the job effectively and to create solutions. Technical/professional expertise is demonstrated through problem solving, applying professional judgment, and competent performance
Decision Making/Problem Solving: Makes sound, well-informed, and objective decisions in a timely manner. Compares data, information, and input from a variety of sources to draw conclusions; takes action that is consistent with available facts, constraints, and probable consequences. Applies both rational and creative processes to identify unknown root causes of problems. Based on the situation, decides the best course of action, implements the solution, and follows-up to see how it’s working. Calculates and evaluates the long-term consequences of a decision.
Stress Tolerance: Maintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organization. Stays calm and even-tempered when handling crises, stressful situations, continuous change, or unexpected developments. Is able to recover from difficult situations. Is seen as a settling influence in a crisis.
Teamwork: Works effectively in a team environment to accomplish organizational goals. Builds constructive working relationships with interested stakeholders to identify and meet mutual goals and objectives. Participates as an active and contributing member of teams with a focus on improving offender outcomes and department goals. Shares information as appropriate and credit for team accomplishments. Helps create and maintain strong morale and a feeling of belonging in his/her team. Acts as if "true success" is the success of the whole team.
Conflict Management: Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people; able to size up situations quickly; able to identify common interests; facilitates resolution. Steps up to conflicts and sees them as opportunities. Finds common ground and achieves cooperation without disruption to work flows or interpersonal relationships.
Cultural Competence: Values an inclusive organization where the differences of all people are respected, valued and utilized towards achieving common goals. Respects and relates well to people from varied backgrounds, understands diverse worldviews, and is sensitive to group differences; sees diversity as an opportunity, respectfully challenges bias and intolerance. Supports equal and fair treatment.
Communication: Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message and invites response and feedback. Keeps others informed as appropriate. Demonstrates effective written, verbal and listening skills.
Collaboration: Develops and maintains effective working relationships with coworkers and stakeholders through the use of strong interpersonal skills to meet mutual goals and objectives. Obtains cooperation from others; seeks and encourages win-win alternatives.
Influence: Uses appropriate interpersonal skills and techniques to gain support and acceptance for ideas or solutions. Uses influencing strategies to gain mutually beneficial agreements; Seeks to persuade rather than force solutions or impose decisions or regulations; and recognizes personal autonomy of others.
Dependability and Reliability: Personally responsible; completes work in a timely, consistent manner; is committed to being available during business hours to further organizational goals; demonstrates regular and punctual attendance; arrives prepared for work; is committed to doing the best job possible; diligently follows through on commitments and consistently meets deadlines.