Job Title: Deputy Jury Commissioner Department: Jury Office Reports to: Jury Commissioner Salary: $19.19/hour ($39,915.20/year) Hours: Full-time 8:00 a.m. – 5:00 p.m., or as assigned. Posted: Friday, May 4, 2018 Deadline: Friday, May 18, 2018
Job Purpose and Overview:
The Jury Office is responsible for all jury-related activity for the Franklin County Municipal Court, which is accomplished by following office guidelines, as well as maintaining compliance with jury management standards and rules as may be approved or mandated by the Supreme Court of Ohio, the judges of the Franklin County Municipal Court, and state or federal law.
The Deputy Jury Commissioner is responsible for providing professional clerical, receptionist, and secretarial services and for managing the flow of paperwork in and out of the Jury Office. The Deputy Jury Commissioner helps the Jury Commissioner with all daily operations and performs the duties and responsibilities of the Jury Commissioner in his/her absence. The Deputy Jury Commissioner works in cooperation with the judges, their bailiffs, Court Administration, the Common Pleas Court Jury Office, the Clerk’s Office, the City Auditor’s Office, potential jurors, jurors, places of employment of jurors, and attorneys.
Essential Duties and Responsibilities of the Position:
The following duties are required for this position. These are not to be construed as exclusive or all-inclusive.
1. Assist in preparation of the jury assembly room prior to jurors’ arrival (requires some moderate cleaning and lifting up to 10 – 20 lbs). 2. Assist in summonsing jurors for specific reporting dates by using Jury Plus, the Court’s jury system software, printer, and folder/sealer. 3. Receive phone calls and review letters from members of the public who have been summonsed for jury duty; answer questions and help with problem solving; retrieve messages from voicemail; call individuals and employers as needed; and note discussions in the comment section of the jury system software. 4. Note in Jury Plus, the Court’s jury system software any O.R.C. qualified (documented) reschedule(s) or excuse(s). 5. Send, in a timely manner, confirmation letters to those who have been rescheduled or excused. 6. Print daily reports (“Jury Scheduled” and “Courtsheets”) in Courtview, the Court’s case management system. Using the reports on a daily basis, note which courtrooms have potential jury trials for monitoring purposes and also use the reports for case information when assigning jurors to cases. 7. Prepare all forms, handouts, and badges for each term of jury service. 8. Greet jurors reporting for jury duty, check them in each day using Jury Plus, the Court’s jury system software, and on the first day instruct them regarding the completion of necessary forms such as attendance forms provided by their employers. Assist jurors with personal time conflicts. 9. Enter all information provided by the jurors into Jury Plus, the Court’s jury system software. Prepare all lists needed for the term of service. 10. Provide a portion of the first-day orientation for the jurors, including the orientation film. 11. Maintain contact with bailiffs, secretaries, and judges via the phone, email, and in person regarding the need for jury trials. Excuse jurors for the day when appropriate. 12. When a jury trial is needed: enter the case information into the jury software system; request a random selection of jurors via the software; print courtroom lists and juror profiles; label the lists for appropriate parties and assemble all paperwork as necessary for the bailiff; call the names of the jurors and assist the bailiff in moving jurors to the courtroom for voir dire; and assist the bailiff with juror management throughout the trial. 13. When voir dire is complete: return jurors who have not been impaneled to the pool; assign select codes; type a final jury list showing jurors impaneled, jurors excused, and jurors not reached; and print the list to the courtroom printer. 14. Prepare address lists of impaneled jurors at the request of the judge. 15. At the conclusion of the trial, return all jurors to the pool using Jury Plus, the Court’s jury system software, close out the case in the software, and prepare and email the jury costs to the Clerk’s Office. 16. Oversee all extracurricular activity planned for jurors while they are waiting to be assigned to a jury, such as setting up and confirming speakers and tours and preparing for pizza luncheons. 17. Type, print, and distribute a certificate of service to each juror. Print and distribute any work certificates requested. 18. Once the jurors’ term of service has ended: complete their service via Jury Plus, the Court’s jury system software; prepare their payroll via the software which electronically sends it to the City Auditor’s Office; and send email notifications to all necessary parties. 19. Print failure-to-appear letters and give to the Service Bailiffs to hand deliver. 20. After dismissing all jurors for the day, secure the jury assembly room, which requires moderate cleaning and light lifting (10 – 20 lbs). 21. Assist the Jury Commissioner with committee work related to the Supreme Court or other entities as needed. 22. Compile an ongoing list of office supplies and order as needed. 23. Perform other duties as assigned.
Applicants must submit the Court's employment application form, a resume, and a cover letter addressed to Human Resources Manager Adrianne Patterson that describes with some specificity how the applicant's qualifications match those required for the position.
The Municipal Court Judges' application can be found at http://www.fcmcclerk.com/court/employment. Applications may be completed and submitted on-line or by hard copy.
To ensure consideration, the application materials should be submitted by Friday, May 18, 2018 to:
Adrianne Patterson Human Resources Manager Franklin County Municipal Court 375 South High Street, 10th Floor Columbus, Ohio 43215
Receipt of applications will be acknowledged by mail or email, and only those applicants invited for an interview will be contacted by telephone. Applicants should not call or contact the Human Resources Manager or any Court employee concerning their application.
As part of the selection process, a candidate may be required to successfully perform exercises to test her or his knowledge of laws and regulations; writing ability; understanding of court systems; knowledge of legal terminology and procedures; and basic knowledge of the Franklin County Municipal Court. Any candidate who indicates knowledge of a second language or American Sign Language will be required to demonstrate those skills. The successful applicant will be required to undergo a criminal record check and may be required to undergo a background investigation and drug testing.
Employees of the Court are at-will employees and serve at the pleasure of the Court; they are not in the classified civil service system and are not members of bargaining units. The Court is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information.
Qualifications and Experience:
1. A high school diploma or equivalent. 2. Knowledge of and two to three years’ experience in office management, which would include an understanding of office practices, procedures, and equipment. 3. Proficiency in Microsoft Office products such as: Word, Outlook, and Excel. 4. Proficiency in public speaking. 5. Ability to type with speed and accuracy. 6. Ability to read and copy records precisely, arrange items in alphabetical or numerical order, sort items into categories according to established methods, and complete routine forms. 7. Ability to lift 10 - 20 pounds and perform moderate cleaning. 8. Highly organized, extremely detail-oriented, and able to produce error-free work. 9. Ability to effectively and professionally communicate verbally and in writing to individuals and groups of diverse audiences. 10. Ability to handle and account for petty cash. 11. Pleasant personality and ability to interact and maintain effective working relationships with judges, employees, and others conducting business with the Court. 12. Conscious of and sensitive to the diversity within the Court’s jurisdiction and ability to interact professionally with this diverse population of people from many different geographic, socioeconomic, religious, racial, and ethnic backgrounds on a regular basis. 13. Professional appearance and demeanor appropriate for the position and the work environment expected of a representative of the Court. 14. Ability to supervise and manage jurors, and to assist them with working and interacting effectively under the supervision of the Jury Commissioner. 15. Demonstrated dependability, reliability, and excellent attendance record. 16. Patience, objectivity, maturity, effectiveness under stress, initiative, and adaptability.
Additional consideration will be given to individuals who have any of the following qualifications: an associate/Bachelor’s degree, paralegal certification, or other advanced schooling in a related field; an understanding of Jury Plus software; an understanding of legal terminology and procedures; more than five years of experience in office management; previous experience as a legal secretary or in a court system or legal environment; knowledge of the functions and locations of other courts and government agencies; the ability to speak and write Spanish or a language commonly used by people of Somalia for whom English is a second language; or proficiency in American Sign Language (ASL).
Additional Salary Information: Salary:
The Court establishes its own pay ranges and salary schedules, and has some flexibility in setting the salary of the successful candidate. The majority of new hires begin at the posted starting salary, but in limited circumstances a candidate with superior qualifications and experiences could be offered a higher starting salary.
The Franklin County Municipal Court offers an excellent benefits package that includes: health, prescription, vision, dental, and life insurance; short-term disability; generous vacation, sick, and personal leave; eleven paid holidays; longevity service payments; sick leave reciprocity; an Employee Assistance Program; a deferred compensation program; tuition reimbursement; credit union membership; and direct deposit of net pay.
Court employees are members of the Ohio Public Employees Retirement System (OPERS), which provides retirement, disability, and survivor benefits for public employees. All full-time employees hired after January 20, 2010, contribute to OPERS by paying the required employee share, which is 10% of their salary. The Court pays the required employer’s share of 14% of the employee’s salary. Since Court employees are members of OPERS, they do not have any Social Security taxes withheld from their pay.
About Franklin County Municipal Court
The mission of the employees of the Franklin County Municipal Court is to implement the policies and procedures established by the Judiciary and the State Legislature in a professional and dedicated manner and to ensure accessibility, fairness and courtesy in the administration of justice.