The purpose of this position is to create verbatim records of court proceedings; prepare accurate transcripts; transcribe transcripts from audio recordings; review transcripts to ensure accuracy, certify and file/e-file transcripts; label exhibits in courtroom (when requested) and retain custody of exhibits in civil cases.
The Court Reporter position may prepare transcripts for Judges as part of the work day, but primarily prepares transcripts as an independent contractor. This job description describes the purpose; function; knowledge, skills and abilities; and qualifications associated with the standard work day and not independent contractor work, which is compensated separately on a per page basis.
Essential Job Functions:
Make stenographic record of proceedings; label exhibits upon request
Maintain record logbook
Complete a per diem to be filed with the Clerk of Courts Office
Maintain and store civil exhibits and stenographic electronic notes
Upon receipt of a transcript request; locate notes or recording; prepare, edit, review, and file/e-file transcript
Interact and communicate with court staff, attorneys, parties, and the public
Review appropriate resources when necessary for transcript clarification
Store electronic / computer notes and transcripts to the shared drive
Create and maintain worksheets for court proceedings to assist in transcript preparation
Read back proceedings; search for information in the record when needed
Create PDF files of appropriate documents
Maintain continuing education for NCRA requirements
Perform other related duties as required
The aforementioned duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
The Common Pleas Court of Franklin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Court will provide reasonable accommodation to qualified individuals with disabilities except where a bona fide occupational qualification exists.
** Excellent Benefits Package
Insurance: Comprehensive Health, Vision, Dental, Life and an Employee Assistance Plan. Supplemental Life may be purchased at group rates.
Training: The Department has a comprehensive training program.
Time Off: 10 holidays, Personal leave (after 90 days), Vacation leave (after 6 months) and Sick leave.
Retirement: Public Employee Retirement System and Deferred Compensation.
Internal applicants (Franklin County Court of Common Pleas – General Division): A Letter of Interest should be submitted electronically to Human Resources at HR_Dept@fccourts.org.
External applicants: Applications may be obtained and submitted on-line at www.fccourts.org/jobs or may be obtained from and returned to:
Court of Common Pleas, Human Resources
345 S. High Street, 2nd Floor
Columbus, Ohio 43215
Applications will not be accepted prior to the posting date or after the submission date indicated above. Resumes, personal statements, letters of reference, training records or other pertinent information may be included but not substituted for the application.
The person selected will undergo a background investigation.
THE COURT OF COMMON PLEAS OF FRANKLIN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND WILL NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, DISABILITY, AGE, OR ANCESTRY OF ANY PERSON.
Knowledge, Skills & Abilities Required to Perform Essential Job Functions:
Ability to review, classify, categorize, prioritize, and/or analyze data, including exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Ability to operate and control the actions of equipment and machinery, requiring the monitoring, adjustment, regulation, and/or setting of multiple conditions.
Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Essential functions are regularly performed without exposure to adverse environmental conditions.
Minimum of four (4) years’ experience as a court reporter
Must be a Registered Professional Reporter with NCRA
Employee must provide equipment in which to produce the transcript; the Court does not provide equipment- (stenographic machine, laptop, printer etc.)
Knowledge and ability to provide realtime to Judges
In addition to the Essential Job Functions and Knowledge, Skills, and Abilities identified, the following competencies are considered during the hiring process and are integral to the position:
Knowledge, Skills, and Abilities:Possesses, acquires, and maintains the technical/ professional expertise required to do the job effectively and to create solutions. Technical/professional expertise is demonstrated through problem solving, applying professional judgment, and competent performance
Decision Making/Problem Solving: Makes sound, well-informed, and objective decisions in a timely manner. Compares data, information, and input from a variety of sources to draw conclusions; takes action that is consistent with available facts, constraints, and probable consequences. Applies both rational and creative processes to identify unknown root causes of problems. Based on the situation, decides the best course of action, implements the solution, and follows-up to see how it’s working. Calculates and evaluates the long-term consequences of a decision.
Stress Tolerance: Maintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organization. Stays calm and even-tempered when handling crises, stressful situations, continuous change, or unexpected developments. Is able to recover from difficult situations. Is seen as a settling influence in a crisis.
Teamwork: Works effectively in a team environment to accomplish organizational goals. Builds constructive working relationships with interested stakeholders to identify and meet mutual goals and objectives. Participates as an active and contributing member of teams with a focus on improving offender outcomes and department goals. Shares information as appropriate and credit for team accomplishments. Helps create and maintain strong morale and a feeling of belonging in his/her team. Acts as if "true success" is the success of the whole team.
Conflict Management: Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people; able to size up situations quickly; able to identify common interests; facilitates resolution. Steps up to conflicts and sees them as opportunities. Finds common ground and achieves cooperation without disruption to work flows or interpersonal relationships.
Cultural Competence: Values an inclusive organization where the differences of all people are respected, valued and utilized towards achieving common goals. Respects and relates well to people from varied backgrounds, understands diverse worldviews, and is sensitive to group differences; sees diversity as an opportunity, respectfully challenges bias and intolerance. Supports equal and fair treatment.
Communication: Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message and invites response and feedback. Keeps others informed as appropriate. Demonstrates effective written, verbal and listening skills.
Collaboration: Develops and maintains effective working relationships with coworkers and stakeholders through the use of strong interpersonal skills to meet mutual goals and objectives. Obtains cooperation from others; seeks and encourages win-win alternatives.
Influence: Uses appropriate interpersonal skills and techniques to gain support and acceptance for ideas or solutions. Uses influencing strategies to gain mutually beneficial agreements; Seeks to persuade rather than force solutions or impose decisions or regulations; and recognizes personal autonomy of others.
Dependability and Reliability: Personally responsible; completes work in a timely, consistent manner; is committed to being available during business hours to further organizational goals; demonstrates regular and punctual attendance; arrives prepared for work; is committed to doing the best job possible; diligently follows through on commitments and consistently meets deadlines.